Project Manager Assistant

General

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Remote (Eastern Europe, Caucasus & Central Asia)

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September 17, 2026

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Full time, Contract

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Location: Remote (Eastern Europe, Caucasus & Central Asia)

Working Hours: 7:00 AM - 3:00 PM Florida time (EST) or 9:00 AM - 5:00 PM Florida time (EST).

Our client is a Florida-based HVAC company specializing in heating, ventilation, and air conditioning services. We are now looking for a Project Manager Assistant to join the team and support operational and administrative processes.

This is a remote position, ideal for someone who is highly organized, resourceful, goal-oriented, and committed to solving tasks independently. You will play a key role in managing documentation, communicating with city offices, opening permits, supporting licensing processes, and assisting with phone and email correspondence.

While prior experience in the HVAC industry is a plus, training on industry-specific processes can be provided.

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Responsibilities

Assist the Project Manager in day-to-day coordination and administrative tasks;
Prepare and manage documentation for permits, licenses, and municipal processes;
Communicate with clients, contractors, and city offices via phone and email;
Track deadlines, manage document flow, and ensure timely follow-up;
Maintain organized records and assist in reporting/project tracking;
Proactively address minor issues and help drive projects forward.

Requirements

Experience in administrative or coordination positions;
Fluency in both English and Ukrainian or Russian;
Strong organizational skills and attention to detail;
Self-management and the ability to work independently without constant supervision;
Strong communication and problem-solving skills;
Willingness to learn industry-specific processes and terminology;
Confidence in handling phone calls and formal correspondence;
Proficiency with document management and digital tools (e.g., Google Workspace, Excel, Trello, or similar).

Bonus points for

Experience in the HVAC industry;
Spanish speaking proficiency.

We offer excellent benefits, including but not limited to

People-oriented management without bureaucracy;
Flexible schedule within ET Zone;
Opportunities for self-realization and professional growth;
Friendly and engaging professional team.

Project Manager Assistant

Responsibilities

Requirements

Bonus points for

We offer excellent benefits, including but not limited to

Application form

Application form

Project Manager Assistant

Responsibilities

Requirements

Bonus points for

We offer excellent benefits, including but not limited to

Application form

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Application form